Ticket tiers, committee workflow, licensing and the door on the night.
Summer balls are the biggest night of the year for many students' unions, colleges and societies. Budgets are large, deposits are due early and committees change every year.
A clear ticket structure and one shared system make the handover easier and the money more predictable.
Buyers pay a transparent booking fee, shown in the final price.
Money via the payment provider, not weeks after the event.
Scan the door with a smartphone, no hired kit needed.
Add the name, date, venue and ticket tiers.
Post it on Instagram, in WhatsApp groups or on your website.
Check QR codes with your phone and see a live headcount.
Early bird, standard, VIP and guest list in one event.
Sell on your own website via iframe, WordPress or SDK.
A link per promoter, with every sale attributed.
Typical tiers are dining (dinner plus the ball), non-dining (entry after dinner), and sometimes an after-party or VIP tier. Give each tier an allocation that matches seats at dinner and overall capacity.
Open with a capped early bird tier and announce the line-up or theme to drive the next release.
Students book with friends. Offer table tiers or group purchases so one person can buy for the table, while every guest still receives their own QR ticket by WhatsApp and email.
If the ball is in a marquee or venue that isn't licensed for alcohol or regulated entertainment, in England and Wales a Temporary Event Notice covers fewer than 500 people, staff included; above that, a premises licence is needed. Check whether the venue's TheMusicLicence covers your night or arrange a temporary permit with PPL PRS.
Door supervision at licensed premises while alcohol is served or regulated entertainment is provided needs SIA-licensed door supervisors, including for in-house staff.
Run the ball as one event with several tiers rather than separate spreadsheets. Give each committee member or society their own promoter link so you can see who's selling, and keep refunds and name changes to a published policy.
Guests in black tie arrive in waves around the start time. Several phones scanning in parallel, a separate lane for guest list and staff, and the live headcount keep the queue short and the venue within capacity.
0% fee for organisers: here's how the final price works.
See pricing and fees →Yes. Separate tiers with their own allocations make sure you never sell more dinner places than seats.
If you're selling alcohol or providing regulated entertainment on an unlicensed site in England or Wales, a Temporary Event Notice can cover fewer than 500 people; larger balls need a premises licence.
Yes. Promoter links attribute every sale, so each society or committee member can see what they've sold.
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Last updated: 23 October 2026